Information on the Processing of Personal Data in the Context of Events
“HELLENiQ ENERGY Holdings S.A.”, as well as its subsidiaries (hereinafter referred to as the “Group”), acting as the Data Controller, treats the protection of personal data and privacy as a matter of utmost importance and responsibility. The Group fully complies with the applicable national and European legal framework for the protection of personal data, and in particular with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and Law 4624/2019. In this context, with this notice, we would like to inform you about the processing of your personal data in the context of corporate events organized by the Group, in accordance with Article 13 of the GDPR.
1. Data Controller Details
This Privacy Notice is provided for the following companies:
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Company Name: |
HELLENiQ ENERGY ANONYMI ETAIREIA SYMMETOCHON Distinctive Title: HELLENiQ ENERGY HOLDINGS S.A. |
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Gen. Commercial Registry No.: |
000296601000 |
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Headquarters: |
Chimarras 8A, 15125-Maroussi |
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Company Name: |
HELLENIC PETROLEUM SINGLE MEMBER SOCIETE ANONYME Distinctive Title: HELLENiQ PETROLEUM S.A. |
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Gen. Commercial Registry No.: |
162093601000 |
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Headquarters: |
Chimarras 8A, 15125-Maroussi |
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Company Name: |
HELLENIC PETROLEUM PROVISION OF ELECTROMOBILITY SERVICES SINGLE MEMBER SOCIETE ANONYME Distinctive Title: ElpeFuture |
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Gen. Commercial Registry No.: |
155428801000 |
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Headquarters: |
Chimarras 8A, 15125-Maroussi |
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Company Name: |
HELLENiQ ENERGY DIGITAL SINGLE MEMBER SOCIETE ANONYME Distinctive Title: HELLENiQ ENERGY Digital |
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Gen. Commercial Registry No.: |
161519601000 |
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Headquarters: |
Chimarras 8A, 15125-Maroussi |
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Company Name: |
ATEN ENERGEIAKI ANONYMI ETAIREIA PARAGOGIS ILEKTRIKIS ENERGEIAS Distinctive Title: ATEN ENERGY S.A. |
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Gen. Commercial Registry No.: |
027076740000 |
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Headquarters: |
Chimarras 8Α, 15125-Maroussi |
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Company Name: |
NTIAXON – PLASTIKA YLIKA SYSKEUASIAS MONOPROSOPI ANONYMI VIOMICHANIKI KAI EMPORIKI ETAIREIA Distinctive Title: DIAXON Α.Β.Ε.Ε. |
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Gen. Commercial Registry No.: |
002661001000 |
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Headquarters: |
Gravias 4Α, 15125-Maroussi |
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Company Name: |
ELLINIKA KAUSIMA ORYKTELAIA MONOPROSOPI ANONYMOS VIOMICHANIKI KAI EMPORIKI ETAIREIA Distinctive Title: HELLENIC FUELS SA / EKO AVEE |
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Gen. Commercial Registry No.: |
000248401000 |
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Headquarters: |
Chimarras 8A, 15125-Maroussi |
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Company Name: |
HELLENiQ ENERGY CONSULTING Anonymi Etaireia Distinctive Title: HELLENiQ ENERGY CONSULTING A.E. |
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Gen. Commercial Registry No.: |
6368701000 |
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Headquarters: |
Chimarras 8A, 15125-Maroussi |
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Company Name: |
HELLENiQ RENEWABLES MONOPROSOPI ANONYMI ETAIREIA Distinctive Title: HELLENiQ RENEWABLES |
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Gen. Commercial Registry No.: |
007119101000 |
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Headquarters: |
Gravias 4Α, 15125-Maroussi |
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Company Name: |
EL.P. ET. - VALKANIKI ANONYMOS ETAIREIA PETRELAIOU, EMPORIAS KAI EPENDYSEON Distinctive Title: - |
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Gen. Commercial Registry No.: |
003434101000 |
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Headquarters: |
Gravias 4Α, 15125-Maroussi |
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Company Name: |
ENERGIAKI SERVION SOCIETE ANONYME Distinctive Title: ENERGEIAKI SERVION / ENERGIAKI SERVION S.A. / ENERGEIAKI SERVION A.E. |
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Gen. Commercial Registry No.: |
118445401000 |
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Headquarters: |
Gravias 4Α, 15125-Maroussi |
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Company Name: |
HΕLLENIC PETROLEUM WEST PATRAIKOS EXPLORATION AND PRODUCTION OF HYDROCARBONS SINGLE MEMBER S.A. Distinctive Title HELPE PATRAIKOS |
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Gen. Commercial Registry No.: |
133838901000 |
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Headquarters: |
Gravias 4Α, 15125, Maroussi |
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Company Name: |
ENERGEIAKI PYLOU - METHONIS ANONYMI ETAIREIA Distinctive Title: - |
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Gen. Commercial Registry No.: |
007726301000 |
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Headquarters: |
Chimarras 8Α, 15125-Maroussi |
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Company Name: |
Distinctive Title: HELLENiQ UPSTREAM S.A./ HELLENiQ UPSTREAM SINGLE MEMBER SOCIETE ANONYME / HELLENiQ UPSTREAM Α.Ε. |
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Gen. Commercial Registry No.: |
135236701000 |
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Headquarters: |
Gravias 4Α, 15125, Maroussi |
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Company Name: |
EPICHEIRISI PETRELAIAGOGOU THES/NIKI - SKOPIA - VARDAX ANONYMI ETAIRIA Distinctive Title: VARDAX S.A. |
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Gen. Commercial Registry No.: |
058928704000 |
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Headquarters: |
7th km Thessaloniki -Veroia, Thessaloniki , 57008 |
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Company Name: |
EGKATASTASEIS KAFSIMON ORGANISMOU TOPIKIS AFTODIOIKISIS KO AE Distinctive Title: - |
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Gen. Commercial Registry No.: |
071158720000 |
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Headquarters: |
Municipality of Kos |
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Company Name: |
KALYPSO K.E.A. MONOPROSOPI ANONYMI ETAIREIA EMPORIAS PETRELAIOEIDON KAI LOIPON PROIONTON KAI PAROCHIS YPIRESION Distinctive Title: KALYPSO K.E.A. A.E. |
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Gen. Commercial Registry No.: |
0006327401000 |
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Headquarters: |
Chimarras 8Α , 151 25 Maroussi |
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Company Name: |
ELPEDISON POWER GENERATION SINGLE MEMBER SOCIETE ANONYME |
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Gen. Commercial Registry No.: |
009246104001 |
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Headquarters: |
6th km Echedoros Thessaloniki (ENT, Echedoros, Delta/ Thessaloniki, 57008 |
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Company Name: |
ELPEDISON B.V. |
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Headquarters: |
La Guardiaweg 58, 1043 DJ, Amsterdam |
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Company Name: |
HELLENiQ Petroleum Trading SA |
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Headquarters: |
Rue de la Confédération 7, 1204, Geneva |
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Company Name: |
HELLENIC PETROLEUM CYPRUS LTD |
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Headquarters: |
Ellinospontou 3, Stravolos, Leykosia Cyprus |
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Company Name: |
RAMOIL CYPRUS LTD |
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Headquarters: |
Ellinospontou 3, Stravolos, Leykosia Cyprus |
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Company Name: |
EKO BULGARIA EAD |
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Headquarters: |
“Izgrev”, Lachezar Stanchev 3, complex “Litex Tower”, 9th floor, Sofia 1756, Bulgaria |
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Company Name: |
EKO SERBIA AD |
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Headquarters: |
Tosin Bunar 247a 11070, Novi-Beograd, Serbia |
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Company Name: |
JUGOPETROL AD |
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Headquarters: |
Stanka Dragojevica bb 81000, Podgorica, Montenegro |
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Company Name: |
ΟΚΤΑ AD - Skopje |
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Headquarters: |
1 str. 25 Miladinovci P.O. Box 66 1000, Skopje, Republic of North Macedonia |
2. Data Protection Officer (DPO)
For any issue related to the processing of your personal data, you may contact the Group’s Data Protection Officer at:
· Email: [email protected]
3. Categories of Data
The personal data processed in the context of the event are the following:
- First name
- Last name
- Email address
- Professional capacity / title
- Image and video data, provided that you have given your consent
- Dietary preferences
4. Purposes of Processing & Legal Basis
The Group will process your personal data for the following purposes:
- Organization of the event and management of your participation (e.g. sending invitations, confirming attendance).
- Communication with you regarding the event.
- Any other purpose for which you have explicitly consented in relation to the event (e.g. promotional activities of the Group).
The legal basis for processing your personal data is:
- The Group’s legitimate interest in organizing and conducting the event (Article 6 (1)(f) GDPR).
- Your consent (Article 6 (1)(a) GDPR), where required, e.g. for the collection, processing, and publication of photographic or video material depicting you.
5. Data Recipients
The Group may disclose the above personal data to:
- Service providers supporting the organization of the event (e.g. PR agencies, photographers, RSVP platform providers, advertising companies), acting as Processors and contractually bound to data protection obligations.
- Third parties (e.g. media outlets, social media), provided that you have given the relevant consent.
6. International Data Transfers
Your personal data are not transferred to third countries or international organizations outside the European Union (EU) or the European Economic Area (EEA).
If such a transfer becomes necessary, it will be carried out in accordance with Chapter V of the GDPR.
7. Data Retention Period
Your personal data will be retained only for as long as necessary to achieve the purposes for which they were collected, or as required by the applicable legislation.
8. Data Subject Rights
Under the GDPR, you have the following rights:
- Right to information / transparency
- Right of access
- Right to rectification
- Right to erasure
- Right to restriction of processing
- Right to data portability
- Right to object
- Rights related to automated decision-making and profiling (the Group does not perform automated decision-making or profiling).
The Group ensures the unhindered exercise of your rights and is committed to responding as soon as possible and in any case within one month from receipt of your request. If more time is needed to examine the request, you will be duly informed.
To exercise your rights, you may contact us by email at: [email protected]
9. Submitting a Complaint with the Hellenic Data Protection Authority
For further information or advice regarding your rights, as well as to submit a complaint, you may contact the Hellenic Data Protection Authority:
Address: 1–3 Kifissias Ave., 115 23 Athens
Telephone: 210 6475600
E-mail: [email protected] and [email protected]
Last update: October 2025